Finding Aid: Green-Wood Cemetery

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Descriptive Summary

Creator: Various

Title: The Papers of Green-Wood Cemetery Relating to the Estate Charlotte A. Hix (Lot #13439-42, section 177)

Dates: 1940-1948 [one document from 1926]

Abstract: Charlotte A. Hix died in 1922 and was buried at Green-Wood Cemetery. In 1926, Green-Wood became the administrator c.t.a. of her estate. Charlotte had been the recipient of a legacy from her father, and as her heirs died and left their estates, containing legacies from her, Green-Wood became more involved with legal and financial transactions, recorded her in correspondence, receipts, and court documents.

Extent: 10 file folders in 1 vertical file box, 0.25 cubic feet

Language: English

 

 

Biographical Note

Charlotte Amelia Hix (nee Stevenson) died on February 22, 1922 and was buried at Green-Wood Cemetery. In 1926, Green-Wood became the administrator c.t.a. of her estate. Charlotte’s parents, Walter and Elizabeth Stevenson, died in 1947 and 1873, respectively. Charlotte had seven brothers and sisters: Mary, George, James, William, Richard, Susan, and Sarah, all of whom preceded Charlotte in death, except for Sarah. As Walter died intestate, Charlotte eventually inherited her father’s legacy. Having no other living siblings, Charlotte left her estate, including three properties in the Bronx and Manhattan, to her sister Sarah Matilda Stevenson. Sarah left her estate (including the legacy from Charlotte) to Caroline Phillips Van Loon when she died in 1936. Caroline Phillips Van Loon eventually bought out Green-Wood’s administratorship of Charlotte’s estate in 1948.

 

 

Scope and Content

This collection consists of 10 file folders in one vertical file box containing 146 documents. The documents fall into five series: correspondence to and from Green-Wood, receipts for payments made to Green-Wood, court documents, statements of accounts, and miscellaneous documents. The documents range in date from 1940 to 1948, with one document from 1926. The bulk of the documents are from this period in the 1940’s because the mortgage company restructured during the decade, and in 1948, Green-Wood was bought out of their administratorship of Charlotte’s estate.

 

 

Arrangement

Documents are arranged by type into five series. Within each series, documents are divided into sub-series by creator and recipient, if applicable. All documents are arranged by date.

 

Series I: Correspondence

Sub-Series A: To Green-Wood Cemetery, from Coudert Brothers

Sub-Series B: From Green-Wood Cemetery to various correspondents

Sub-Series C: To Green-Wood Cemetery, from various correspondents

Series II: Receipts

Sub-Series A: Check stubs from Lawyers’ Mortgage Corporation

Sub-Series B: Statements from Lawyers’ Mortgage Corporation

Sub-Series C: Check stubs from Muldoon, Propper, and Wallace

Sub-Series D: Check stubs from State of New York Insurance Department

Series III: Court Documents

Series IV: Statement of Accounts

Series V: Miscellaneous

 

 

Series Description

Series I: Correspondence

This series contains 82 letters to and from Green-Wood. The most frequent correspondent was Coudert Brothers, followed by the Lawyers’ Mortgage Corporation.

Sub-Series A: To Green-Wood Cemetery, from Coudert Brothers

This sub-series contains 36 letters from Coudert Brothers, a law firm with offices in New York and Paris, to Green-Wood Cemetery, regarding the estate of Charlotte Hix. The letters span from July 1941 to June 1948.

 

Sub-Series B: From Green-Wood Cemetery to various correspondents

This sub-series contains 35 letters from Green-Wood to various correspondents, mostly Coudert Brothers. The other correspondent is the Lawyers’ Mortgage Corporation. All of the letters are carbon copies, except two, which are originals that would have been sent. The letters span from November 1943 to February 1948. The letters are from the Assistant Secretary and signed “H” (assumed to be James W. Henderson as listed on the Green-Wood stationery).

 

Sub-Series C: To Green-Wood Cemetery, from various correspondents

This sub-series contains 11 letters from various correspondents, including Lawyers’ Mortgage Company and Lawyers’ Mortgage Corporation, Bronx Certified Mortgages, Frank F. Sullivan Real Estate, and Bank of New York. The letters span from July 1942 to October 1947. Most are form letters addressed to “sir or madam,” or are letters addressed to the mortgage holder. One letter is addressed to Mr. Frank and another to Mr. J. W. Henderson.

 

Series II: Receipts

This series contains 40 statements, check stubs, and receipts of payment delivered to Green-Wood with payment on various mortgages.

 

Sub-Series A: Check stubs from Lawyers’ Mortgage Corporation

This sub-series contains 18 check stubs, attached to checks issued as payments to Green-Wood as the mortgage holder for properties owned by Charlotte A. Hix. Two stubs calculate the amount of interest the holder is entitled to, versus the amount due the trustees, while the other 16 list the amount of interest to be paid. The payments were made at the end of June and December, and the stubs span from 1942 to 1947. The rate decreased over time, from 2.4% in 1942 to 1.5%, from $2.5136 for each $100 to $1.842 for each $100.

 

Sub-Series B: Statements from Lawyers’ Mortgage Corporation

This sub-series contains 14 statements of remittances made to Green-Wood from the Lawyers’ Mortgage Corporation. These statements show exact amounts, listing the principal balance, check number, date, certificate (of mortgage) number, period earned, rate, interest and principal paid, and total check paid. For most dates, there are two statements, as Charlotte owned multiple properties (the properties concerned here would be the two in Manhattan). The statements span from October 1944 to October 1947.

 

Sub-Series C: Check stubs from Muldoon, Propper, and Wallace

This sub-series contains 6 check stubs from Felix A. Muldoon, Karl Propper, and John K. Wallace, trustees of Bronx Certified Mortgages. These stubs represent checks and payments made to Green-Wood on the mortgage of Charlotte’s Bronx property. The stubs span from May 1943 to May 1945.

 

Sub-Series D: Check stubs from State of New York Insurance Department

This sub-series contains two check stubs from the State of New York Insurance Department, Liquidation Bureau, to the creditors of the Lawyers’ Mortgage Company. The Lawyers’ Mortgage Company underwent a reorganization (and became the Lawyers’ Mortgage Corporation), and its creditors, of which Green-Wood was one as they were trustees of the mortgages on Charlotte’s two Manhattan properties, were entitled to the liquidation of their dividends in the company. These two payments were deposited by Green-Wood, as noted on the stubs, in 1946 and 1948.

 

Series III: Court Documents

This series contains 15 court documents, including Notice of Motion and Notice of Court Hearing documents, Summaries of Inventory and Account, Agreements, Judicial Settlements, General Releases, Affidavits, and a Release, Waiver, and Consent document. The courts involved were the Supreme Court of the State of New York, County of New York and Surrogate’s Court: New York County. The documents pertain to securing the mortgages, distributing subsequent legacies (containing legacies from Charlotte), statements of accounts (as per Walter Stevenson’s will), and transferring administratorship. One court document states the absolution of Green-Wood from responsibility of Charlotte’s estate, giving it to Caroline Phillips Van Loon and Bank of New York. The documents span from 1941 to 1948.

 

Series IV: Statement of Accounts

This series contains seven sets of documents, which are statements of accounts of the estates of Walter Stevenson and Charlotte A. Hix. These documents record payments made to Green-Wood as administrators of Charlotte’s will, including mortgage interest payments, and payments made on the estate, including taxes. As Charlotte was Walter’s heiress, his estate has a separate statement of accounts, as Green-Wood received and made payments on that legacy. The earliest document covers the period 1941-1943 and the latest covers the period 1941-1948. The last payment made to Green-Wood was on June 7, 1948, for $198.14 and left the account at a zero balance, after Coudert Brothers and the Bank of New York were paid as well.

 

Series V: Miscellaneous

This series contains two documents that did not fall under the other series. One document is an office memo from Green-Wood Cemetery stating that it is acting as administrator of Charlotte A. Hix’s estate, and is dated September 17, 1926. The other document is a deposit slip from Lawyers Trust Company, acknowledging a deposit made by Green-Wood on April 19, 1947.

 

 

Language of Materials

English

 

 

Access and Use

No public access

 

 

Administrative Information

Acquisition History: All documents were either created by Green-Wood Cemetery’s offices, or received by Green-Wood Cemetery’s offices in the course of business.

Processing Information: Processed by Marlee Walters, student in Anthony Cucchiara’s Pratt Institute LIS 625-01 fall 2014 class, Management of Archives and Special Collections.

Related Material Within the Green-Wood Cemetery Collection: Memo file on lot #14339-42 [Stevenson Hix, Charlotte Amelia]